A good EOD report is a great tool to help your manager and team understand what you have been upto and the progress we have made as a team. Usually the EOD report finds its way via email and knowing how to draft one is a critical skill worth learning.
So in this blog post, we will look at how to draft a good EOD report email, and some tips, best practices and a sample to help you communicate better. So let us get started.
Tips to Remember
- Understand the metrics and items that your manager/colleagues are interested in and send only those that are relevant to them.
- The idea of the email is not to sound sophisticated, it is to give your team a clear brief on what happened on the day. So avoid jargon, complicated sentences and try to use clear language.
- If there is a time that you usually send the report on, stick to it. Consistency ensures that people get what they want in time and can consume it promptly.
Best Practices
- Keep the format consistent so that it is easier for your manager and colleagues to scan the email quickly for what they need.
- Clearly state accomplishments, challenges and next steps so that the report is holistic. These are the three things that more or less every manager would want to know EOD.
- Promise to update if your activities for the day have shifted/moved things on the medium-term roadmap.
Sample Email
Subject: EOD Report [Date] - [Your Name]
Dear [Recipient’s Name],
Hope you are well. I wanted to share a quick snapshot of my activities for the day:
Accomplishments:
- I was able to [Explain an Accomplishment Briefly]
- I completed [Task Name]
- I made progress on [Task Name]
Challenges:
- I was unable to [Explain the Challenge]
- The delay was because of [Explain the Challenge]
Priorities for Tomorrow:
- The main priority is [Explain the Task]
For your reference, I am attaching the updated task list and please feel free to share your feedback.
Thank you for your consideration.
Regards,
[Your Name]
Conclusion
Understanding how to send a good EOD report email is easy and now that you have read this post about how to draft one keeping in mind all the tips and best practices, you are well equipped to become a better communicator.
Thanks for reading. If you are interested in learning more about how to become a better time manager or just want to be more productive in general, download the Routine app. It is free to use.
